| Job Description: |
Barclays is a major global financial services provider engaged in retail and commercial banking, credit cards, investment banking, wealth management and investment management services with an extensive international presence in Europe, the United States, Africa and Asia.
With over 300 years of history and expertise in banking, Barclays operates in over 50 countries and employs approximately 145,000 people. Barclays moves, lends, invests and protects money for more than 49 million customers and clients worldwide. This position is responsible in assisting the Director, Board Support and Associate Director, Board Support in supporting Board and Group Committees.
- ensuring that Barclays is an exemplar organisation in the field of corporate governance and keeps pace with developing standards of best practice.
- ensuring compliance with the UK Listing Rules, Disclosure and Transparency Rules and international requirements resulting from our Listings in the UK and US, as well as wider regulatory compliance (including certain FSA requirements) and statutory compliance (e.g. UK Companies Act).
- providing a first-class Company Secretarial service to the Group Centre portfolio of entities.
Key Accountabilities: Board and Group Committees
- To support the Director, Board Support in ensuring that the Board Risk Committee, Board Corporate Governance & Nominations Committee and Group Brand and Reputation Committee Meetings are managed effectively, including:
- with support from the Analyst, Board Support Administrator, liaising with Directors' and members' offices to arrange Committee meetings;
- ensuring that the Company Secretary is prepared for pre-meetings with the Committee Chairman;
- maintaining forward calendars of business and annual Committee meeting schedules;
- preparing Committee meeting agendas and action logs;
- assisting, where appropriate, with the drafting of Committee papers to be presented by the Company Secretary;
- tracking the status of Committee papers and ensuring their delivery to agreed deadlines;
- co-ordinating presenters of Committee papers;
- ensuring, with support from the Analyst, Board Support Administrator, that meeting rooms, catering and IT/conferencing requirements are in place;
- assisting, as required, with the preparation and distribution of meeting packs in line with agreed deadlines and standards of quality;
- publishing Committee papers to the Directors' Intranet;
- ensuring that Committee meeting minutes are signed and that Minute Books are maintained;
- keeping a record and following up on post-meeting action points;
- maintaining guidelines and templates for the production of Committee meeting papers and advising contributors on required content;
- taking responsibility for maintaining relevant procedure notes.
Corporate Governance
- To assist the Director, Board Support and Associate Director, Board Support in:
- drafting Board and Committee papers on corporate governance and other related issues.
- reviewing relevant public consultation documents and drafting consultation responses.
- corporate governance research and benchmarking exercises.
- drafting ad hoc reports/undertaking ad hoc research for the Company Secretary.
- maintaining up to date knowledge of relevant corporate governance issues, including researching and preparing monthly corporate governance newsletters.
- advising on corporate governance best practice and the operation of relevant Group policies, e.g., non‑audit services policy.
Regulatory Compliance and Statutory Records
- To assist the Director, Board Support and Associate Director, Board Support in ensuring regulatory and statutory compliance for Barclays PLC and Barclays Bank PLC is achieved, including:
- assisting with the preparation for Barclays General Meetings, including the AGM.
- assisting with production of Barclays Annual Report and Accounts, Summary Financial Statement, and Preliminary and Half-Yearly Reports, including assisting with the preparation of Directors' year end sign-offs in accordance with applicable SOX requirements.
- preparing and making routine Stock Exchange announcements, including Directors'/PDMRs' share interest movements, voting rights notifications and substantial shareholding notifications;
- maintaining the register of Employee Insiders and advising on the Group Share Dealing Code and clearance to deal procedures.
- maintaining the Register of Substantial Shareholders;
- taking responsibility for maintaining relevant procedure notes.
Group Centre Portfolio Management
- With support and guidance from the Associate Director, Board Support, responsible for providing a first-class Company Secretarial service to the Group Centre portfolio of entities, to include all statutory requirements for UK entities and advising on governance best practice for overseas entities, including:
- maintenance of Blueprint in accordance with BCS standards (for UK companies and certain Overseas companies) and other corporate records (Articles of Association, Report and Accounts etc.).
- production of relevant parts of trading company accounts under the supervision of the Associate Director, Board Support and production of all dormant company accounts to the agreed pro forma.
- production of Minutes and Resolutions.
- liaising with customers and external advisors in relation to company records, governance policies and approval processes.
- responding to requests for data from the BCS team or customers by extracting portfolio management information from Blueprint.
Operational Risk
- to support the Associate Director, Board Support in ensuring that the department achieves compliance with Barclays Operational Risk policies and procedures.
Other tasks and projects as required
- delivery of ad hoc tasks or participation in project teams as required.
Technical Skills/Competencies Competencies
- Customer oriented.
- High-level of attention to detail and accuracy.
- Excellent organisational skills.
- Proactive.
- Ability to work on own initiative.
- Ability to prioritise workload and remain calm under pressure.
- Utmost discretion when handling highly sensitive and confidential material.
- Flexibility and adaptability to varying workload, including with regards to working hours and being prepared to provide support for urgent projects.
- Good interpersonal skills and the ability to work effectively with others.
- Ability to build superior relationships with key stakeholders at all levels, demonstrating confidence in dealing with senior executives.
Expertise
- High level of PC skills including Word, Excel, Powerpoint, Outlook.
- Blueprint or similar company secretarial database.
- RNS Submit or similar Stock Exchange announcement service.
Academic and professional qualifications
- Grad.ICSA or ACIS (or equivalent).
Knowledge
- Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 1985 and 2006 and the Listing Rules/Disclosure and Transparency Rules.
- Knowledge of corporate governance best practice and principles.
Experience
- Company secretarial experience gained within a UK listed company of substantial size and complexity.
We will judge you on your ability and nothing else. |
