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Executive Assistant - Audit Job Details
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| Executive Assistant - Audit (Ref: 110038422) | |
| Sector, Sub Sector: | Other |
| Compliance Type: | Regulatory/Compliance |
| Expertise: | - |
| Company: | JP Morgan Chase |
| Location: | Hong Kong Asia / Pacific, China |
| Employment Type: | Permanent |
| Job Description: |
Department Description The JPMorgan Chase Audit Department is accountable to the Audit and Examining Committee of the Board of Directors, the Office of the Chairman, senior management and our global and local regulators. The global Audit Department has in excess of 600 Audit Officers. The Asia Audit Department comprise of over 70 people located in 6 countries (Hong Kong, China, India, Australia, Philippines, Japan and Singapore). Position Description This person will provide day to day secretarial/administration support primarily to the Regional Managers in the Hong Kong office, but will also take on responsibilities to support the broader local and regional team. Responsibilities · Provide general administrative and secretarial support to Regional managers and the team · Co-ordination of business travel - flights/hotels/cars/visas · Arrange meetings/conference calls across different time zones · Onboarding/Offboarding (involving laptop/arranging systems access as required/arranging access to the office etc) · Expense processing and reconciliation (via Oracle) · Diary management · Preparation of meeting documents using Word, Excel and PowerPoint · Preparation of monthly expense spreadsheet and MIS · Ordering stationery via ePurchase · Manage Absence Tracking Database · Request systems access as required via EURC · Provide back up support for other regional administrative assistants when necessary to provide adequate coverage · Co-ordination of department meetings, training and visitor schedules · Support of ad hoc projects, and preparation of presentation materials Qualifications · Minimum 8 years experience in secretarial/administrative duties · Good interpersonal and communication skills · Strong team player, independent and mature · Excellent time management and organizational skills · Strong computer skills (proficient knowledge of MS Word, Excel and PowerPoint and Outlook) · Attention to detail · Ability to prioritize workload, multi-task, work well under pressure and be pro-active · Committed in approach, flexible attitude towards working hours · Ability to build both internal and external relationships · Ability to demonstrate utmost discretion and professionalism at all times
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| Job Ref No: | 110038422 |
